02/24 -

To be approved at the next meeting
Freeport Community Center Building Committee Meeting
Freeport Middle School Library
February 15, 2006
6 p.m.

Attending: Jim Cassida, Peter Warren, Betsy Ruff, T.J. McDermott, Tom Whelen, Brenda White, Lesa Andreasen and Austin Smith

Leslie Livingston arrived at 6:35 p.m.

Excused: Kenn Guimond, Bob Stevens and Sue Jones


Mr. Warren did the “Religion” first. He distributed a Prime Contract Audit dated 2/15/06 and cautioned that this is proprietary information. He noted that an allowance is something that we set a best guess on and we agree that we’ll share the risk with the owner. There are change orders that need to be signed. We carried a $10,000 allowance for ledge removal and we have a credit of $8,018. We are turning this amount to the project and the change order is right here.

We also didn’t spend $5,275 for foundation underpinning and there is a change order for this amount. Mr. Warren still does not know what the stainless steel countertops will be.

Mr. Warren noted that we would use a non-fiberglass material for blown-in insulation. As it stands right now, our $6,000 allowance will be spent plus or minus a few hundred dollars. He has determined that there is very little insulation in the two houses.

Mr. Warren hasn’t done the carpet yet. The site sign is already taken care of. As for CP-8R, there is a revision from $69,204 to $73,010 for adding heat and A/C to 2 houses. He noted that the tonnage of cooling was typed in incorrectly. He has a complete way to heat and cool both houses but it is a big addition to the project. He will discuss this later in the meeting.

As for CP-13, $1,298 was the cost of adding windows to the Clothes Tree space requested by Sally Emery and approved by the committee.

CP-14—Mr. Warren was asked to provide a price for a green insulation and he has gotten a quote for the main building. Warmtech Solutions Nu-Wool wants $10,092 if the committee decides to do this. Mr. Warren had a signed contract for $3,900.

CP-15—Mr. Warren has a quote of $27,403 to operate a radiant heat system but he and Mr. Smith believe this to be too high.

Mr. Warren distributed a Prime Contract Audit dated 2/15/06 and noted that this shows the status of where the project is. It is an internal printout. 1 thru 8 represents the change order numbers. We are $54,622.38 under where we started. Adding heat and A/C to the two houses will put us over our budget. In our discussions, it was decided to see what we could do in those buildings. We still have to do the exterior renovations, the window replacements and the removal of the asbestos and roofs. Both roofs have to come off. The chimneys need to be repointed and Mr. Warren has money for this. He carried $10,336 for the roofs.


Mr. Warren is in the midst of sitting down with Downeast Lumber. They are interested in giving us money versus building materials. Peter Bernier is the contact. They were low on estimates for the lumber we need.

When asked what the chances of things costing more than what we estimated are, Mr. Warren thinks that electrical may be a problem. If we can figure out how to heat and cool, we will be in pretty good shape. He noted that the only thing that might bite is some of the dangerous wiring that exists. There’s some funky stuff in the wiring.

Mr. Warren is not making major changes to the upstairs walls but heating and cooling is the biggest issue upstairs.

Mr. Warren feels we are in good shape. He would raise his GMP by $18,000 but he is not the keeper of the project budget. Mr. Cassida noted that the amount to raise doesn’t change. He will reformulate the numbers so the committee can keep track of exactly where it is. He will provide an updated change at each meeting.

Mr. Warren mentioned that the floor has been reinforced to accommodate the big freezers and coolers. As it stands right now, the two buildings would have heat but no air conditioning. In the new system, they will have a new heating and air conditioning system throughout but it will cost $73,010. The new system will work day in and day out. Discussion followed on adding window units to the houses. Ms. Ruff is a big believer in doing things right in the first place and Mr. Cassida is confident we will regret not providing the A/C if it is not done from day one.

MOVED AND SECONDED: that we go forward with the proposed change itemized in CP-8R to add Heat and A/C to both houses at a cost of $73,010.
(Ruff & McDermott) VOTE: Unanimous

Mr. Warren has managed to bring the entire project to one water meter. He noted that we would be spending some money with Bennett Engineering. The new windows are in the houses and they look nice. They are factory-primed wooden windows. Mr. Warren is hoping to finish the project by late summer/early fall.

Mr. Cassida mentioned that the grant check was received and it is being used to pay bills. Mr. Warren took a set of drawings to Mr. Guimond and he is working on the basement. He will finish the Teen Center. Mr. Cassida mentioned there is furniture to be donated. Mr. Warren noted that soon he would have some projects for people to come and work on. He mentioned that the insulation will be blown in on the inside and then the walls will be repaired. He also noted that he is trying to determine where items such as computers will be placed so that the wiring can be correctly placed.

Mr. Warren mentioned that he is keeping the gate locked in order to block access.

Discussion followed on purchasing the Luce property.

Mr. Warren was asked to relook at the green roof. Sue Jones is interested in knowing what some of the stuff is so she can look at funding sources. Mr. Warren has a contract for a EPDM and the price is $71,380.00. He also has an option to add $16,000 to put a little bit thicker rubber roof on so that plants could be planted in trays, etc. The second option is for $135,520.00 to put in a Garland EUV Modified Bitcherman. The vegetation and planting material ranges from $8 a square foot and up and then it will cost another $2 or $3 to put it on later. We would then need a supervisor and volunteers to plant the roof. Mr. Warren has a CD Rom that shows how to do it. Currently there are no existing green roofs in the State of Maine. The difference for going with a green roof from what we have would be $114,000. We would have to sign an overburden waiver. If there is a problem with the roof and it leaks, we would have to move the vegetation out of the way before the manufacturer could come and repair the roof. Mr. Warren mentioned that there is a company that does everything. They build the roof, plant it and provide a warranty. Mr. Smith explained the discrepancies in estimates that he and Mr. Warren have encountered. Mr. Warren will have a meeting with the representative to determine the actual numbers involved. He would be very happy to get some vegetation on the roof. It makes a statement of where our values are. Mr. Cassida pointed out that we have $22,000 in hand from Casco Bay. There was consensus that if Ms. Jones can raise the money independently, it would be great. Mr. Smith noted that Ms. Jones needs to know what the timeline is.

Mr. Warren noted that the benefit of the Garland roof is that it has a long life. He doesn’t know what the lead time is on the Garland material but six weeks from now (end of March) he will be ready to put a roof on. If someone raised $100,000, Mr. Warren is certain we could get the green roof.

Mr. Cassida regretted that Ms. Jones was not in attendance this evening. The next meeting will be one month from today and Mr. Cassida will post the meeting.

The meeting adjourned at 7:30 p.m.

Respectfully Submitted,



Sharon Coffin, Recorder